The Email Notification add-on is a great feature that allows users to get notifications via email thus staying updated on the everyday happenings of an LMS site. 

For instance, it’s very helpful for admins to be notified of a new instructor signup so they know to check and approve or disapprove it. 

Similarly, Students greatly benefit if they’re notified when an assignment is graded, a new announcement is posted, a new quiz or lesson is published, and so on and so forth.

And because users are notified by email, it means that they are updated on such events even if they are away from the eLearning site.

To get started with this feature you first have to enable the Email add-on. To do this, navigate to WP Admin > Tutor LMS Pro > Add-ons and click on the toggle under Email to activate it.

Configuring Email Settings

Now it’s time to configure the Email Notification Settings. To do this, go to WP Admin > Tutor LMS Pro > Settings > Email.

Here you will find all the available settings to configure the Email Notifications for your Tutor LMS site.

Email Meta Data

Define the Email Meta Data that will show up when you are sending or receiving emails to your recipients.

Email Template Logo: Upload your logo image for the Email Notifications here. File types supported are jpg, .jpeg, or .png. The size should be 100×36 pixels and the maximum height supported is 50px.

Email Logo Height: Set the height of your email logo in pixels.

Disable Email Banner: Enable this to hide the Email Banner that appears at the top of every email notification.

Name: Define the name from which the emails will be sent. Your recipients will see this name when they receive or open this email.

E-mail Address: Define the E-mail address from which the emails will be sent. It’s better to use official email addresses for credibility.

E-mail Footer Text: Define the text that will appear in the e-mail template footer. This can contain your signature, addresses for your business, etc.

This section uses an editor that will provide all the formatting tools you might need to show the information properly.

Email Template Editor

Next, you’ll find a list of Email Notifications that you can enable or disable depending on your needs. If you click on the Edit button located beside one of these options, it will take you to an Email Template Editor where you can edit the Template Content to your liking.

Template Content

On clicking the Edit button of any email notification type, you will be taken to the Email Template Editor. Here, you’ll be able to customize your email content using the following fields. 

Subject: Use the text field to write the subject of your email.

Email Heading: Use the text field to write the heading of your email. 

Additional Content: Use the text field to write additional content for your email. 

A detailed list of the Email Notification Variables that can be used inside the email templates’ text body can be found in the image below:

Template Preview: Any changes you make will be visible in the template preview section right away. This will help you visualize the content and make changes accordingly. 

Send a Test Mail: Send a test email to ensure that your emails are being sent and delivered and that any design or content changes are working the way they should.

Save Changes: As usual, don’t forget to click on Save Changes once you’re done to keep your alterations.

Email to Students

Toggle which Tutor LMS events you want to send Email Notifications to students for.

• Course Enrolled
• Quiz Completed
• Completed a Course
• Removed From Course
• Assignment Graded
• New Announcement Posted
• New Announcement Updated
• Q&A Message Answered
• Feedback Submitted for Quiz Attempt
• Course Enrollment Expired
• New Lesson Published
• New Quiz Published
• New Assignment Published

Email to Teachers

Toggle which Tutor LMS events you want to send Email Notifications to Teachers for.

• A Student Enrolled in Course
• A Student Completed Course
• A Student Completed Lesson
• New Q&A Message
• Student Submitted Quiz
• Student Submitted Assignment
• Withdrawal Request Approved
• Withdrawal Request Rejected
• Withdrawal Request Received
• Instructor Application Accepted
• Instructor Application Rejected
• Instructor Application Received
• Instructor Course Published
• An Instructor’s Course Rejected

Email to Admin

Toggle which Tutor LMS events you want to send Email Notifications to Admins for.

• New Instructor Signup
• New Student Signup
• New Course Submitted for Review
• New Course Published
• Course Edited/Updated
• New Withdrawal Request

Email Sending

WP Cron for Bulk Mailing: Enable this option to let Tutor LMS use the WordPress native scheduler for email-sending activities. Enabling this is essential for sending email notifications.

WP Email Cron Frequency: Add the frequency mode in seconds (s) in which the Cron Setup will run. (Example: 5 Mins = 300 Seconds)

Email Per Cron Execution: Set the number of emails you’d like to send per cron execution.