Documention | Email

The Email Notification add-on is a useful feature that keeps users informed about the latest activities on an LMS site through email alerts.

For administrators, it’s particularly handy to receive notifications about new instructor sign-ups or other updates. It allows them to promptly review and approve or disapprove them.

Likewise, students will greatly benefit if they are notified of graded assignments, new announcements, or the publication of quizzes and lessons. These email notifications ensure that users stay updated on important events, even when they are not active on the eLearning site.

Please make sure you have configured your Email SMTP properly on your site. You may take a look at this tutorial to learn how to configure Email SMTP.

Enable Email Addon

To get started with this feature, you have to enable the Email addon first. To do this, navigate to WP Admin > Tutor LMS Pro > Add-ons and click on the toggle under Email to activate it.

Configuring Email Settings

Now it’s time to configure the Email Notification Settings. To do this, go to WP Admin > Tutor LMS Pro > Settings > Email.

Here, you will find all the available settings to configure the Email notifications for your Tutor LMS site.

Email Settings

The Email settings contain two different Email configuration options:

Default Configuration
Manual Mailing

The Default Configuration is used to create a default Email template for every email. But, you have to use the manual mailing option to create and send personalized emails tailored to the students or instructors.

Default Configuration

You can set up your default email design from here. In this section, the available options are:

1. Email Template Logo

Here are the available options under the Email Template Logo section:

Upload Image: Upload your website logo here. Ensure that the image size is 100×36 pixels and the maximum supported height is 50 pixels.
Alt Text: Enter alternative text for the logo image. This text will be displayed if the image cannot be loaded.
Position: Specify the positioning of the logo within the email template. Choose from options such as left-aligned, center-aligned, or right-aligned based on your design preferences.
Height: Set the logo height in pixels. Ensure that the specified height adheres to your design requirements and fits seamlessly within the email template.

But, you have to input the logo manually if you enabled hotlink prevention feature.

2. Color Options

You can customize the color options for the Email template.

Set color options on Tutor LMS Email addon

You can customize the colors for the Email header, body, button, and footer sections from here. Here are the available color customization options for the header section:

Header Background Color: Splash a touch of brand identity onto your email header with a customized background color.
Header Divider Color: Add a subtle color to divide the email header and body.

The following customization options for the body section:

Body Background Color: Set the tone for your email body by selecting a background color that aligns with your brand.
Email Title Color: Make your email titles pop by choosing a color that captures attention.
Email Text Color: Define the color of the body text in your email for a visually appealing reading experience.
Bold Text Color: Customize the color of bolded text to emphasize key points in your email.

Here are the available color customization options for the primary and secondary CTA buttons:

Button Background Color: Jazz up your CTA buttons with a vibrant background color.
Background Hover Color: Elevate user engagement by specifying the hover color of CTA buttons.
Button Text Color: Set your CTA buttons to speak volumes by choosing a text color that stands out.

Here are the available color customization options for the footer section:

Footer Background Color: Wrap up your email with a personalized touch by selecting a background color for the footer.
Footer Divider Color: Define the color of dividers in your email footer to maintain a cohesive design.
Footer Text Color: Tailor the color of text in your email footer to align with your brand’s aesthetic.

You can either select the color using the color picker dialog or enter the HEX color code directly.

In the following section, you can change the alignment for the CTA buttons.

3. Sender Email Settings

You can update the default email sender, Sender name, and Global Email Footer Text from this section.

Manual Mailing

The Manual Mailing option lets you craft personalized mail for a specific set of users.

Suggestions for Manual Mailing:

1. Use a dedicated email server to ensure higher email deliverability.
2. Make sure your email cron frequency is compatible with the email server limit. The hosting provider may suspend your account upon crossing the limit.

Here, you can customize multiple sections like receiver type, email section, buttons, and color options.

1. Choose Receiver Type

You can choose whom you want to send emails from the dropdown menu. The available options are:

Everyone (Students, Instructors, and Admins)
All student
All instructor
All Admin
All students who completed any course
All instructors of a course
All instructors except selected courses
All students of a course
All students except selected courses
All students who completed the selected courses

Upon selecting the recipient, Tutor LMS will display the total number of users who will receive this email.

2. Craft Your Email

In this section, you have to craft the actual email. The available input sections are:

Email Subject: Write a Short, concise, and compelling email subject for the users.
Email Heading: Craft a captivating heading that sets the tone for your email.
Email Body: Input the main content of your email in this section.
Footer: Write any additional information or closing remarks in the footer of your email.

You can use placeholders while drafting your email. Find the list of email placeholders here.

3. Color Settings

You can customize the colors for the Email header, body, button, and footer sections from here. Here are the available color customization options for the header section:

Header Background Color: Splash a touch of brand identity onto your email header with a customized background color.
Header Divider Color: Add a subtle color to divide the email header and body.

The following customization options for the body section:

Body Background Color: Set the tone for your email body by selecting a background color that aligns with your brand.
Email Title Color: Make your email titles pop by choosing a color that captures attention.
Email Text Color: Define the color of the body text in your email for a visually appealing reading experience.
Bold Text Color: Customize the color of bolded text to emphasize key points in your email.

Here are the available color customization options for the primary buttons:

Button Background Color: Jazz up your CTA buttons with a vibrant background color.
Background Hover Color: Elevate user engagement by specifying the hover color of CTA buttons.
Button Text Color: Set your CTA buttons to speak volumes by choosing a text color that stands out.

Here are the available color customization options for the footer section:

Footer Background Color: Wrap up your email with a personalized touch by selecting a background color for the footer.
Footer Divider Color: Define the color of dividers in your email footer to maintain a cohesive design.
Footer Text Color: Tailor the color of text in your email footer to align with your brand’s aesthetic.

4. Button Settings

In this section, you can customize the CTA button. The available options are:

Label: Write a compelling button text that encourages user engagement.
Link: Specify the destination URL for your CTA button to direct the users to the desired webpage.
Position: Set the alignment of your CTA button.

Email Template Editor

Next, you’ll find a list of Email Notification triggers that you can enable or disable depending on your needs. If you click on the Edit button located beside one of these options, it will take you to an Email Template Editor, where you can edit the email content to your liking.

Every general Email editor comes with three different input options. These are:

Subject: Start by entering a captivating email subject to grab your recipients’ attention right away.
Email Heading: Create an appealing email heading that sets the tone and draws readers into your message.
Additional Content: Compose the main content of your email in a clear and engaging manner.

However, there are some additional options to preview the email. These are:

Template Preview: Any changes you make will be visible in the template preview section right away. This will help you visualize the content and make changes accordingly.
Send a Test Mail: Use this button to verify your email’s delivery and preview the design changes by sending a test email. However, you must configure SMTP to send test mail to your personal email address.
Preview Responsiveness: Click on the desktop and mobile icon to preview how your email appears on both desktop and mobile screens. It ensures the responsiveness of your email.

Students Email Triggers

Here’s the list of the available email triggers for the students:

Welcome Email After Registration
Course Enrolled
Reminder to Inactive Students
Email Notification for Comments in Lesson
Quiz Completed
Completed a Course
Removed From Course
Assignment Graded
New Announcement Posted
New Announcement Updated
Q&A Message Answered
Feedback Submitted for Quiz Attempt
Course Enrollment Expired
New Lesson Published
New Quiz Published
New Assignment Published

Instructors Email Triggers

Here’s the list of the available email triggers for the instructors:

A Student Enrolled in Course
A Student Completed Course
A Student Completed Lesson
New Q&A Message
Email Notification for Comments in Lesson
Student Submitted Quiz
Student Submitted Assignment
Withdrawal Request Approved
Withdrawal Request Rejected
Withdrawal Request Received
Instructor Application Accepted
Instructor Application Rejected
Instructor Application Received
Instructor Course Published
An Instructor’s Course Rejected

Admin Email Triggers

Here’s the list of the available email triggers for the admin:

New Instructor Signup
New Student Signup
New Course Submitted for Review
New Course Published
Course Edited/Updated
New Withdrawal Request

Email Cron Settings

WP Cron for Bulk Mailing: Enable this option to let Tutor LMS use the WordPress native scheduler for email-sending activities. Enabling this is essential for sending email notifications.
WP Email Cron Frequency: Add the frequency mode in seconds (s) in which the Cron Setup will run. (Example: 5 Mins = 300 Seconds)
Email Per Cron Execution: Set the number of emails you’d like to send per cron execution.

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